June 17, 2023 Annual Meeting Minutes
Subject: Annual Meetings Minutes
Date:Saturday, June 17. 2023
Location: Happy Camp
Ed and Gladys Torkleson’s place
311 Green water Drive
Minutes
The meeting was called to order at 10:06 AM by Marty Sederberg, President.
Presidents Message:
Marty then addressed the Association with the Presidents message.Highlights of which were:
Welcome everyone to the meeting.
Statement that the meeting will be recorded, as have all meetings held by this administration for transparency.Anyone that has an objection my leave.
All members shall be recognized and have three minutes to speak after stating their name.
Ed and Gladys are hosting this meeting and please provide them the level of respect that you would expect of your guests.
The Board is here to facilitate the meeting with Mike Messmore being the Sgt. of Arms and Parliamentarian.If the Sgt of Arms requests, Ed will ask that unruly person to leave his property.
We may have differences of opinions, but respect for other opinions is also paramount.
The initial mail in ballots and proxies will not be counted due to numerous concerns.We have adapted a new procedure, the double-blind system, and have sent out new ballots.We have moved forward with that system and will be presented as a Bylaws change later this year.The new ballots will be counted on Friday July 29 and reported prior to our year end.Two volunteers will be required to do this counting at Marty’s residence and it will be recorded.
There were also concerns about the web site but were not addresses at this time except to say that it is an excellent method to disseminate information in an expedient faction.
Secretary’s Report:
Board members present: President, Marty Sederberg; Vice President, Mike Messmore; Acting Secretary and Board member, Bill Fortig; Board member, Ed Torkleson.
Minutes of the Annual Meeting of June 25, 2022 at Steam Boat Landing where the Board walked out were read and approved.Motion to approve by Marty Sederberg, second; Robin Nelson, approved; Sybil Thurston, Motion carried.
Treasurers Report:
Treasures report read and developed by President Marty Sederberg.
Checking $2,494.77
Savings $32,684.25
Total Assets $35,179.02
Discrepancy $46.49 Probably due to difference in Bank statements and our Fiscal Year End
Motion to approve by Marty Sederberg, second; John Culp; Approved; Terry Jones, Motion carried.
Old Business:
The Bylaws changes which were started by the prior administration and revised by their attorney were revised again by this administration.This was done to bring our Bylaws up to date with the new Washington regulations.They were then voted on by mail in ballot and those approved were revised and registered with the county.
The Covenants which were now out of sync with the Bylaws also had to be revised and were voted on by mail and approved.These revisions were then made and registered with the county.
Replaced the old aging gate operating system after allocating a budget that was voted on and approved by mail.Bill Thurston found the vendor that was ultimately used to replace the system.
This administration responded to an unfortunate situation of the river launch area.This was voted on and initially had a tie and a with a subsequent vote, approved by the association to rectify the situation.The process has been started by the CWLOA Attorney in the issuance of a Cease-and-Desist Letter to the individual.
This administration responded to a letter from one of the members of Cascade Meadows about installing speed bumps.CWLOA is against any speed bumps.Marty also stated that on the gateentry screen it states we have a 20 M/H speed limit.
There was a floor statement from Larry Reichman about replacement controllers.Response was to go to Amazon and acquire an inexpensive controller and Marty will program the controller and Ed showed Larry the controller.
Bill Thurston brought up the 20 M/H issue again and Steve Quinn presented a possible solution. Marty and the Board recognize the issue and will put it on the agenda for next year to possibly come up with a potential solution for the association.
Bill Thurston then brought up the issue of Cascade Meadows not paying their 35% of the gate replacement as per an old agreement and wanted to know if we were going to ask them for the amount.Sherry Riechman also comments that she did not think we had requested their payment of the utility bills.Tom Smith stated that he did send them a bill per the agreement Bill Thurston read and they paid their amount.We then commented that this will be put into the New Business for the new Board.
New Business:
River access to forward:
CWLOA, whoever is in office now is required to defend each residence right to access the river and will be left at that until we have a complaint from a resident.He is allowed to have a gate there; however, he cannot restrict a resident’s access.
Road resurfacing approach:
The cost to resurface the total road is exorbitant and we don’t believe anybody wants a special assessment.The road from the Y to the river is in the worst shape.The board has spent some effort to resolve the situation, however, it needs further discussion.We can do it all at once and have a special assessment or get a loan to accomplish this or we can do the road in phases like the Y to the river, the second gate to the Y, the Y down Fish On and then the second gate to Evans Road.This needs further investigation and the next Board will have to address the this and move forward and present it to the association.
Divest Financial aspect with Cascade Meadows:
This is intertwined with the situation above which complicates the situation, However, CWLOA can take care of all the above options except from the second gate to Evans Road. We do have an agreement with Cascade Meadows on road maintenance, but that unfortunately that does address the gate situation.Another issue is the residents at the time of the agreement have moved on and only one of the contacts is still available which exacerbates the situation.Therefore, moving forward CWLOA needs to develop a binding agreement with Cascade Meadows for more than just road maintenance.
Threatening, nasty and anonymous letters:
Threatening, nasty and anonymous letters received by CWLOA residents are just disgusting and people react differently to them.Some just let the water run off their back and others may feel threatened and become legitimately upset.If you have an issue with another resident, please be courteous enough to let them know who they have the issue with and what the issue might be if you can’t do it face to face.
Culverts under the road from the gate to Evans Road:
These culverts need work to get a better flow of water and to maintain the road.Ed had found that we can possibly sleeve them with a plastic liner.Mike has also contacted Tom Layton who owns the property and he has agreed to resolve the issue.Issues with timing and liability were brought up and we ask all residents to except that he is taking care of all the issues. Dave Berg mentioned that an integral piece of the solution is to address the beaver dam below the area.
Permanent road maintenance manager with budget:
This is a subject that the new board has to look into and develop a plan since there are numerous issues that have to be addressed.However, all the residents within CWLOA are getting older and people that were doing the job can no longer or should no longer do the job.A suggestion was made to have a CWLOA Maintenance Manager that can be contacted with a budget to hire a labor to do the work.However, it was pointed out that this might be more than can be handled by them.Draining the water off the road, repairing the shoulder that water does not undermine the road and repairing the shoulder with gravel that the pavement does not break off.These are all issues that must be addressed with the resurfacing of the road by the next administration.It was also stated that residents should possibly take care of what they can on the road in front of their property, such as water drainage, shoulder gravel in line with pavement, and mowing their own area.
Budget for next year:
Marty came up with a preliminary budget that was presented, but it needed more detail and approval by the board prior to presentation and approval by the association.It was pointed out that the new treasurer whomever that should be has 30 days to come up with an approved budget by the Board that will be presented to the residents of the CWLOA per the Bylaws.
New Business from the floor:
Bill Thurston asked the question if any other person has the ability to program the gate.The answer was yes, Claude, Marty’s domestic partner.As an added note, if you or anyone else has an issue getting in, they can dial 911 on the box and that will ring Marty’s cell phone and he will be able to let that person in.
Bill Fortig asked the question about EMT and the Fire Department have a code and the answer was NO.They now have what is called a Knox Box and in it, it allows them access and any vehicle after that since it is locked open until they Un-Knox the gate.
Larry Riechman asked if the batteries are still being maintained and the answer was yes.
Sherry Riechman stated that the bylaws very specifically states that we should be voting at this meeting and Marty responded no we will not.She also stated that several people did not get ballots. Marty then explained why and that each will receive new ballots and an explanation of why is in the mailing.Steve Quinn then explained all the ins and outs of the possible flaws in the present system.
An argument arose that Claud was not a landowner nor was he listed on the deed, however, being on the deed is not a requirement in the bylaws.
Larry Reichman as the question how many people here are ready and able to vote, then changed his question to how many are not willing to vote at this meeting and there were more votes for not having the vote at the meeting.
Next there was a long discussion on the numbering system and all that is a numerical number that equates to having 33 ballots and is not related but random to any person.
Bill Thurston then asked the question about who is on the board and he was given the answer that Ed Torkelson has one more year to go and that Bill Fortig has two more years to go.
Sherry Reichman started a question about what is mailed out and other questions arose from that but it all boils down to any person that requests not to receive information by the website will receive relevant information by mail.
Adjournment:
Bill Thurston made the motion to adjourn and numerous people seconded the motion at 1:01 PM.
Bill Fortig
Bill Fortig, Acting Secretary
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June 17, 2023 Annual Meeting Minutes