An email agenda was sent last night at 10:16 PM from the newly elected secretary to a select and limited number of email addresses. Please read the following information and digest as necessary. Please read this carefully and fully understand the intent of this action.
July 11, 2023
Attention Landowners:
According to the CWLOA Bylaws:
Article IV – Meetings
Section 3
Special meetings of the Corporation may be called by the President, a majority of the Board of Directors, or by the owners having twenty five percent (25%) of the votes in the Corporation.
A Special Meeting is being called by a group of landowners (quorum) in the CWLOA. This Special Meeting on August 5, 2023, is to be held at Steam Boat Landing at 11:00 a.m. and is for voting on the attached agenda items only. Discussion will be limited. Reminder: The sole purpose of this Special Meeting is to vote on the items listed on the agenda. Any disruptive person(s) will be required to leave the meeting.
Thank you! See you at the meeting.
Lenora O’Neill Secretary
Cascade Woodlands Landowners’ Association (“CWLOA”) 500 Green Water Drive, Toledo, Washington 98591
July 6, 2023
Re: NOTICE of SPECIAL MEETING of the CWLOA (“Notice”)
This Notice shall be emailed or mailed to the officers and landowners of the CWLOA and posted on the message board at the electronic gate to CWLOA no later than July 11, 2023.
The following CWLOA landholders (members) who are eligible to vote are making a demand for a special meeting of CWLOA members. The special meeting is to be held on Saturday August 5, 2023, at Steamboat Landing in Toledo, Washington at 11:00 am.
The special meeting shall be held for the purpose of voting on the three items listed below. Voting at the special meeting for these three items is to be in the order shown below with: item 1 voted on first, item 2 voted on second and item 3 voted last. Voting at the special meeting shall be in person by those in attendance or, for those members who are unable to attend the special meeting, by their valid proxy which is held by a CWLOA member who is eligible to vote and in attendance at the special meeting. A vote of more than 50% of the CWLOA members who are eligible to vote (a majority) at the special meeting, either in person or by valid proxy, shall be required to approve each of the following items. Upon approval, the item voted on shall be effective immediately after such vote or, if disapproved, immediately rejected. There are to be no other items of business conducted at the special meeting or voting on items other than shown below. At the conclusion of the voting and verbal communication of the results of the vote, the special meeting shall be adjourned.
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Vote to approve or reject the CWLOA Bylaws and Amended and Restrictive Covenants and Restrictions (referred to as Covenants) that were in effect as of June 30, 2022 as being the current Bylaws and Covenants of the CWLOA in effect as of the date of the special meeting.
Approval will have the effect of reinstating the above referenced Bylaws and Covenants of June 30, 2022 and eliminating and making null and void any subsequent amendments, revisions, modifications or changes to CWLOA’s Bylaws and Covenants. If approved, the adoption of the reinstated June 30, 2022 CWLOA Bylaws and Covenants shall be effective immediately upon conclusion of the vote on such item at the special meeting. As approved, the Bylaws, Covenants and any other related documents to put the reinstated Bylaws and Covenants into effect shall be filed with the appropriate governmental agencies in a timely manner.
Copies of the Bylaws and Covenants in effect as of June 30, 2022 shall be included in with this Notice which shall be mailed or emailed to the members of CWLOA.
2.Votetorecallall of theCWLOA officers and a member of the board of directors (one director) that were elected in the June 2023 election and, if the recall is successful, to then immediately conduct at the special meeting an election of CWLOA officers and one director for the coming year.
Vacating the recent election and holding a new election is neces!;ary to ensure all eligible CWLOA’s votes are counted. Five (5) CWLOA members’ ballots were not counted in the June 2023 election. The ballots were submitted by hand and on-time but were rejected by CWLOA’s President.
The two (2) remaining/continuing members of CWLOA’s board of directors that were not up for reelection in June 2023 shall conduct the recall vote, preside over the election of new officers and one director, and count the votes at the special meeting. If one or more of these members of the board of directors is not in attendance at the special meeting or refuses to participate, a majority of the CWLOA’s members at the special meeting shall appoint two (2) members who are in attendance to conduct the recall vote and the election of new officers and one director. The ballot used for the election of the new officers and one director at the special meeting shall be, in essence, the same as that used in the June 2023 election.
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Vote to amend the CWLOA Bylaws to reflect a quorum as being more than 50% of the CWLOA members eligible to vote and to reflect that on any matter, proposal or any other item for which eligible CWLOA members are entitled to vote, an affirmative (yes)
vote by a quorum (a majority) of such eligible CWLOA members, represented in person or by valid proxy, shall be required to approve any such matter, proposal or other item.
Thank you for your time and consideration. We look forward to seeing you at the special meeting.
Aug 5, 2023 Special Meeting Documents
