Marty called the Administrative meeting to order at 10:05 AM
Secretary’s Report
Present: President Martin Sederberg, Vice President Michael Messmore, Treasurer Sherry Riechman, Secretary Lenora O’Neill
Open Forum
- Marty asked Robin Nelson what his solutions were on what can help the two groups come
together as a community.
- Robin responded with communication, all voices being heard, majority voting, transparency, and meeting schedule with agendas.
- Robin suggested quarterly scheduled meetings of the board with additional workshops or administrative meetings to work on issues without action items.
- Discussion on the difference between administrative meetings VS regular meetings. They should both have an agenda.
- Robin suggested paper copies of meetings with prepared agendas, and meeting minutes be mailed out in paper form to all the community members.
- Marty clarified anyone can access the videos and minutes at cascadewoodlands.com and they are posted at the gate.
- It was clarified that it was an administrative meeting and not a board meeting. Therefore
people had a voice in the meeting.
- After much discussion, Robin agreed that contact information is not to be sent out to everybody and should be BCC on emails.
- It was clarified that if you signed up on the website at the bottom of the page, you will get
notified to your email of any new postings on the website.
- Discussion of Secretarial duties and tools needed to be able to accomplish secretary duties for
the association.
- Lenora clarified she purchased Microsoft to complete her secretary duties. Martin
suggests that Lenora turn that receipt over to Sherry to get refunded for it.
- Marty clarified at the previous Board meeting that the Board elected to only keep 10-13 years’ worth of bank receipts and checks.
- Discussion about the road and gate expenses with Cascade Woodlands and the other 14 Landowners outside of Cascade Woodlands and sharing part of the expenses of the
gate.
- Sherry presented the board with a budget and shelved for 60 days by a motion by Mike, 2nd by Robin and approved by Bill. The vote was unanimous.
- Discussion topics for future meetings:
1. Posted & Written notifications to everyone.
2. Meeting Calander with written notifications.
3. Gate Collection of dollars from outside Cascade Woodlands Landowners Association.
4. Requirement of insurance.
5. Road maintenance, repair, and replacement.
6. Developing maintenance agreements with the other 14 Landowners outside of Cascade
Woodlands Association.
7. Speed bumps & Discussion of how to deter speeders.
8. Michael Messmore will contact Layton and Foster about fixing the culvert between the
gate and Evans Road (Drainage underneath the road.) and will report at the next meeting.
9. What do we do if the roadway collapses.
10. New budget for the following year 2023-2024.
- Board members responded and approved the removal of Tiffany Wolfe as Treasurer and
listing Sherry Reichman as Treasurer.
Adjournment:
The meeting adjourned at 12:07 PM.
Respectfully submitted by,
Lenora O’Neill
Lenora O’Neill, Secretary